HKGA Constitution

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HONG KONG GEOGRAPHICAL ASSOCIATION

CONSTITUTION

(as of November 6, 1999)

CONSTITUTION

NAME OF ASSOCIATION

The name of the Association shall be the Hong Kong Geographical Association "香港地理學會".

AIM

The Association exists to promote interest in, stimulate teaching of, and research in Geography.

MEMBERSHIP

Full membership is open to any person who is interested in the aims of the Association. There shall be no entrance fee for membership of the Association. Members may be enrolled in any one of the following grades on payment of the appropriate subscription and shall be entitled to enjoy the rights and privileges specified in each case.

A.	Full Membership: On the payment of the annual subscription, full members shall have the rights: (i) to receive current publications of the Association; (ii) to submit manuscripts for consideration for inclusion in current publications of the Association; (iii) to receive notice of and to attend all general meetings, whether Annual or Extraordinary, with the rights to vote; (iv) to receive notices of and to attend conferences and meetings of the Association; (v) to be nominated, and to make nominations, for election to the Executive Committee subject to the Regulations of the Association; (vi) to enjoy such other rights and privileges as the Executive Committee may from time to time determine.
B.	Joint Membership: Husband and wife may subscribe to Joint Membership which shall entitle both parties to all the rights and privileges of Full Membership listed under A except item (i); the joint members shall have the right to receive one and not two copies of current publications of the Association.
C.	Corporate Membership: A college, school, educational institution, geography or other relevant society in an educational institution, or a non-educational institution or society with the approval of the Executive Committee, may become Corporate Member on payment of appropriate annual subscription. Corporate membership entitles the institution to (i) receive current publications of the Association (ii) submit manuscripts for consideration for inclusion in current publications of the Association (iii) receive notices of and to send one representative only to attend the Annual General Meeting with the rights of voting; (iv) receive notices of and to send as many representatives to meetings as desired (unless otherwise specified) but to send one representative only to meetings where numbers are restricted (as stated in the notice of meeting); (v) to enjoy such other rights and privileges to the Executive Committee may from time to time determine.
D.	Life Membership: Any person may become a Life Member of the Association on payment of a single composition fee as specified in the Regulations. Life Membership enjoys all the rights and privileges of Full Membership listed under A.
E.	Honorary Membership: Honorary Members shall be elected by the Executive Committee in manner specified in the Regulations and shall not be required to pay any subscription. They shall be entitled to all the rights and privileges of Full Membership listed under A except (v).
F.	Student Membership: On the payment of the annual subscription, Student Members shall have all the rights as the Full Members in manner specified in the Regulations listed under A except (iii) and (v). Student Members shall also have the right to receive notices of and to attend the Annual General Meeting but without the right of voting. Only full time students can become Student Members.

EXECUTIVE

The Executive Committee of the Association shall consist of the Officers, COMMITTEE Immediate Past Chairman, and honorary representatives as shall be
('EXCO') prescribed in the Regulations. The Committee is empowered to arrange the
business and conduct of the Association in accordance with the aims prescribed in Article 2.

OFFICERS

The Officers of the Association shall be the Chairman, the Vice-Chairman, the Honorary Secretary, the Honorary Treasurer, and five elected
members.

CHAIRMAN

The Chairman of the Association, who shall also be Chairman of the Executive Committee, shall be elected at the Annual General Meeting, and shall have been an Officer of the Executive Committee for at least one term.

VICE-CHAIRMAN

The Vice-Chairman of the Association, who shall also be Vice-Chairman of the Executive Committee, shall be elected at the Annual General Meeting from among Members of the Association of at least one year standing.

OTHER OFFICERS OF EXECUTIVE COMMITTEE

The Honorary Secretary, the Honorary Treasurer, and the Elected Members shall be elected at the Annual General Meeting from among Members of the Association of at least one year standing.

HONORARY MEMBERS

The Executive Committee shall have power to elect persons as Honorary Presidents and Honorary Members of the Association in manner specified in the Regulations.

LANGUAGE

10.

The Association is a bilingual organization, thus either English or Chinese may be used at all its meetings, though for reasons of economy or convenience, the Executive Committee may choose to use either one language or the other for the Association's written records, minutes, notices, circulars, communications, internal and external correspondence, etc.

GENERAL MEETING

11.

All business of the Association shall be transacted at General Meetings which shall be called for by the Secretary in accordance with the Regulations.

In each calendar year there shall be an Annual General Meeting, which shall be held not later than 1st March, for the purpose of receiving the report of the Executive Committee and the minutes of the previous Annual General Meeting, of examining the accounts of the previous financial year, of electing officers of the Executive Committee and of transacting general business. There shall also be many other general meetings as the Executive Committee may decide.

EXTRA-ORDINARY GENERAL MEETINGS

12.

Upon the written request jointly signed by five full members of the Association, the Chairman shall hold an Extraordinary General Meeting within one month of receiving such a request. The request for the calling of an Extraordinary General Meeting shall specify the object for which the Meeting is to be called. The discussion at the Extraordinary General Meeting must be strictly confined to the objective state in the request. The method of notifying members and the quorum shall be the same as that of the Annual General Meeting.

REMOVAL OF MEMBERS

13.

The Executive Committee shall have power to remove from the Association any member who shall have acted detrimentally to the objects of the Association. No member shall be removed except by a vote of a two-thirds majority, at a meeting of the Executive Committee duly called for the purpose and provided that the member concerned shall have had an opportunity of being heard by the Executive Committee.

AVAILABILITY OF CONSTITUTION

14.

Copies of the Association's Constitution and regulations should be sent to all members on joining, and should always be made readily available to
members on request.

AMENDMENTS TO THE CONSTITUTION

15.

The Constitution may be amended after due notice at any General Meeting of the association provided that two-thirds of the members present are willing to vote to support the amendment.

DISSOLUTION OF THE ASSOCIATION

16.

The Association shall be dissolved if two-thirds of the members present at
a General Meeting are willing to vote to support such a proposal.

In the event of a dissolution of the Association the liability of members and the arrangement for the disposal of an assets shall be as laid down in the Regulations.

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