| About Us > Constitution | Regulations | Executive Committee | |||||||||
HONG
KONG GEOGRAPHICAL ASSOCIATION |
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REGULATIONS |
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(as
of November 6, 1999) |
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| REGULATIONS | |||||||||
| MEMBERSHIP AND DESCRIPTION | |||||||||
| 1. |
Any person may become a Life Member of the Association on payment of a
composition fee equivalent to 20 times of the annual subscription for
Full Membership currently in force. |
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| 2. |
Honorary Presidents of the Association shall be elected unanimously at
a meeting of the Executive Committee duly called for the purpose. |
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| 3. |
Honorary Membership shall be offered to Representative to serve on the
Executive Committee who shall not be required to pay any subscription
during their term of office. |
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| 4. |
The annual subscriptions, which may be changed from time to time by a
two-third majority vote at any General Meeting, for the various categories
of membership shall be as follows: |
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All
annual subscriptions are due on 1st January in each year. |
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| 5. |
Membership shall be deemed to have lapsed if the annual subscription remains
unpaid before the commencement of the Annual General Meeting. |
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| 6. |
A person whose membership has lapsed, may apply for re-admission to the
Association. |
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| OFFICERS AND EXECUTIVE COMMITTEE | |||||||||
| 7. |
The Executive Committee shall consist of the Officers, the Immediate Past
Chairman, and Representatives from other institutions. |
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| 8. |
The Officers of the Executive Committee shall be nominated and seconded
only with the consent of the nominee. Election shall take place at the
Annual General Meeting by a show of hands. |
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| 9. |
One Representative from each of the Geography departments of the University
of Hong Kong, Chinese University of Hong Kong and Hong Kong Baptist University,
and one Representative from the Hong Kong Institute of Education, shall
be invited annually to serve on the Executive Committee, and shall be
offered Honorary Membership. By a two-third majority, the Executive Committee
may from time to time elect at a meeting duly called for the purpose.
Representatives with Honorary Membership from other relevant institutions
can also be invited to serve on the Executive Committee. |
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| 10. |
All officers of the Executive Committee shall hold office for two years
from the time of election. |
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| 11. |
No officer of the Executive Committee shall be permitted to continue to
be in office for more than three consecutive terms. |
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| 12. |
No meeting of the Executive Committee shall be valid unless the Chairman,
or the Vice-Chairman, or the Honorary Secretary is present together with
no less than four other officers of the Executive Committee. |
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| 13. |
In the event of an Officer of the Executive Committee being temporarily
unable to perform his duties, a substitute who shall have full voting
rights may be elected in similar manner at any General Meeting. Pending
the holding of such a General Meeting the Executive Committee shall be
empowered to co-opt a substitute. |
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| 14. |
The Executive Committee shall have the power to co-opt not more than two
members for an individual committee meeting. |
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| 15. |
All members of the Executive Committee shall be notified at least ten
days prior to the holding of any committee meeting. |
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| FINANCE | |||||||||
| 16. |
The Honorary Treasurer shall be responsible for the collection of all
monies due to the Association, for their deposit in a bank account to
be opened for the purpose, and for the payment from the account of all
expenses of the Association approved by the Executive Committee. |
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| 17. |
The Honorary Treasurer shall keep an account book in which all details
of money received and all expenses are kept, and shall present and report
on the finance of the Association to the Annual General Meeting each year.
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| 18. | Cheques
drawn on the account in the name of the Association shall be signed by
either the Honorary Treasurer or the Honorary Secretary, or, the Chairman.
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| 19. |
An
Honorary Auditor, who need not be a member of the Association, shall be elected annually by the Committee and confirmed by the Annual General Meeting. |
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| 20. | The
Committee shall not authorise any expenditure which cannot immediately be met from the fund of the Association. |
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| 21. | Within
this limit the Committee may authorise expenditure on any activity of
the Association or for any purpose consistent with the aims of the Association.
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| 22. | The
financial liability of members is limited to the amount of the annual
subscription. |
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| 23. | In
the event of a dissolution of the Association, any assets of the Association,
after payment of all debts, shall be handed either to another relevant
organization or a charitable body as decided at the same General Meeting
which approves the dissolution of the Association. |
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| MEETING | |||||||||
| 24. | Not
less than six meetings shall be held during the calendar year, to stimulate
geographical interest. These meeting shall not require a quorum. |
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| 25. | The
Honorary Secretary shall give at least ten days' notice for all General
Meetings, to all members residing in Hong Kong. Such notice shall state the agenda and specify day, time and place of meeting. |
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| 26. | Business
on which a vote is to be taken shall be fully itemised on the agenda
sent out with the notice of the meeting. |
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| 27. | The
quorum for an Annual General Meeting shall be the Chairman, three other
Officers of the Executive Committee and either twenty Full members or
one fifth of the Full Membership of the Association, whichever is the
smaller. If a quorum cannot be found at the first convocation, the meeting
shall be adjourned for thirty minutes from the appointed time, after
which any number of the Full Members present shall constitute the quorum.
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| 28. | A
similar quorum shall be required at any other general meeting for any
business requiring a vote, but nothing shall debar a smaller number
of members meeting to discuss any matters which do not require a decision
of the Association. |
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| 29. | The
Honorary Secretary shall enter minutes of all meetings in a book kept
for the purpose which shall, after confirmation, be signed by the Chairman
at the following meeting, except for Extraordinary General Meeting.
Minutes of any Extraordinary General Meetings shall be read at the Annual
General Meeting following. |
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| 30. | Sub-committee
or study groups may be established from time to time either by the Association
or by the Executive Committee. These shall have such membership and
terms of reference as may seem appropriate. |
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| 31. | At
all meetings motions shall be passed into resolutions by a majority
of Full Members present. |
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| 32. | In
case the Chairman and the Vice-Chairman are both absent from any meeting,
those Executive Committee members present shall elect among themselves
an interim chairman to preside over that meeting. |
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| 33. | In
case of an equivalence of vote, the Chairman or the Vice-Chairman or
the interim Chairman presiding over the meeting shall have a second
or casting vote |
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| ADDRESS | |||||||||
| 34. | The
registered address of the Association shall be c/o Department of Geography
and Geology, the University of Hong Kong. |
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| LIABILITIES | |||||||||
| 35. |
Any debts or liabilities of the Association shall be the sole responsibility
of the Officers of the Association of the term during which the debts
of liabilities were incurred. |
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| AMENDMENTS TO THE REGULATIONS | |||||||||
| 36. | These
regulations may be varied at a properly constituted meeting of the
Association, have been listed in the agenda, and are supported by a
majority of the members present at the meeting. |
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